FAQ & GENERAL GUIDELINES
Deadline: Fri 4 Sept 2026

From selection to submission, the process has been simplified. To get started, create an account on the online awards management system (Evalato). This process only takes about 2 minutes.  Once completed, you will receive an email with your secure login details from the Evalato system.

The Buy Now Choose Later feature secures your entries at current rates as a placeholder. Once you are ready, email your category/award names to awards@learnx.live. The team will activate your categories and send a private link to enter your submission details before the deadline.

1: Select your award applications.
2: Enter your details to create an account.
3: Make your payment online.
4: Complete all criteria and submit anytime up to the deadline on Fri 4 Sept 2026.

You can enter one or multiple awards. You can use the same project, solution, or program for various award categories, but you must meet the specific criteria for each award. Each category is considered a separate application. The system allows you to switch between application forms, so you can work on multiple entries before submission.

There is no limit to the number of entries you can submit, and you can enter multiple categories with the same entry. However, make sure to tailor your entry to each specific category to increase your chances of scoring higher during the judging process.

Yes. You can return to purchase additional applications before the final deadline, Fri 4 Sept. However, you will need to create a new registration for this and add the extra application(s).

Yes. You can work on multiple applications.

All applications must be submitted in English, including all online submissions through the Evalato Portal and any accompanying attachments or digital assets.

Yes, AI tools can be used to help create LearnX Award applications, but they should not be relied on exclusively. It is important to clarify your submission with specific facts, data, and details to strengthen your narrative. Participants are accountable for the accuracy of the information they provide.

Payment can be made securely online by credit card in the awards management system (Evalato) at the time of registration.

Payment is required on registration.

Yes. You will receive a Tax Invoice via email within 14 days.

No. There are no refunds.

The LearnX® Awards judges are selected through a nomination process conducted by previous award winners from an international talent pool. They undergo training on the evaluation process and are chosen based on their expertise in HR talent management, leadership, L&D, EdTech, project management, and enterprise technology. To ensure integrity, fairness, and credibility, the judges’ identities are kept confidential. They are remunerated for their contributions and serve a two-year term, which helps uphold the quality of the awards program and sets LearnX apart from other industry awards. Vendors are not involved in the judging panels or the awards management team.

Applications are independently judged on merit using an unbiased scorecard method, not in comparison to other entries. Each enterprise’s projects, teams, and solutions are evaluated based on their unique context. Awards are given based on specific scores, and multiple entries in each category may receive recognition. This method eliminates direct competition between entrants. An entry needs to score 61 or more points to be awarded.

– Platinum Award: 91 — 100 points
– Diamond Award: 81 – 90 points
– Gold Award: 71 – 80 points
– Silver Award: 61 – 70 points

Judges are assigned categories in line with their experience and industry expertise. Each category or application will be evaluated by three judges who will review, assess, and score the applications along with any supporting materials. The scores are then combined and averaged to determine the final score for each application. Judges do not have access to categories that they are not assigned to judge.

Judges’ decisions are final. Due to the large number of entries, the judges will not provide feedback or engage in discussions regarding the award decisions or the judging process. Thank you for your understanding.

Awards are judged in the order of their online submission ‘lodgment time’ in each category. For example, the first award submitted for ‘Best Online Learning Model’ is judged first, and the last award submitted for ‘Best Online Learning Model’ is judged last.

Judges may request additional information from entrants if needed. The email request will come from awards@learnx.live and will be generically signed off as the LearnX® Awards Team.

All criteria 1–4 must be fulfilled. Each criterion is limited to 500 words. This limit is automatically monitored as you type in each panel section. Format guides for each criterion are available and can be utilised in whole or in part at the applicant’s discretion.

Each criterion has been allocated a specific score. The highest score for each entry is 100 points. Once an entrant achieves 61 points, they automatically qualify as a nominee/placegetter. The scoring continues as follows:

Applications are evaluated based on merit using a scorecard, rather than through comparative analysis. Projects, teams, and solutions are distinct to each organisation (whether small, medium, or large) and are assessed accordingly. Entries receive awards based on their individual scores, and multiple entries within each category may be recognised. This approach eliminates direct competition among entrants.
An entry must achieve a score of 61 or higher to be eligible for an award.
– Platinum Award: 91 – 100 points
– Diamond Award: 81 – 90 points
– Gold Award: 71 – 80 points
– Silver Award: 61 – 70 points

Future Impact Award
In uncommon circumstances, judges may grant an award based on future impact, even if the project does not fully meet the criteria (for instance, during the project launch and real-world testing phase, etc.). These entrants are encouraged to reapply the following year.

Judges may occasionally reassign an entry to a different category if they believe it fits better there. If this occurs, the entrant will be contacted to discuss options. If you need advice on choosing a category, please contact the awards team before submitting.

Yes. To be accepted for an initial evaluation, a person must have been nominated by three individuals from separate organisations. Self-nominations are not accepted. Nominations for potential judges need to address, in 150 words or fewer, the nominee’s credentials for judging via email to awards@learnx.live.

By registering for the LearnX® Awards, the applicant(s) are agreeing to always adhere to the guidelines of entry. These guidelines may change due to technical requirements and events beyond our control, with or without notice. The FAQ/Guidelines may be updated and/or exclude information and timelines that are no longer relevant.

LearnX® Awards reserves the right to refuse or disqualify an application without recourse if the guidelines are not followed or for any reason deemed necessary. If an application is refused or disqualified, all payments will be refunded. Copyright © 2007-2026 LearnX®. All rights reserved.

Each criterion 1–4 has a limit of 500 words (does not include spaces).
Supporting materials are not included as part of the wordcount.

Yes, under specific conditions. For word count increase requests, please contact awards@learnx.live

Leadership and industry experts in HR, talent management, learning, and technology place great importance on project dynamics. Projects play a crucial role in driving change by turning enterprise and learning objectives into tangible outcomes and actions. Since LearnX Award applicants come from diverse backgrounds and have varying budget positions and experience levels, direct comparisons are difficult. To ensure a fair assessment, four project criteria are used as the standard for evaluating submissions. Past participants have recommended focusing on projects when preparing award entries, as this approach reduces ambiguity and provides clarity. This enables applicants to tailor their submissions to their project needs, allowing them to be original, inspired, and highlight their best work.

Projects, initiatives, solutions, etc. must have been implemented on or after January 1, 2024.

Yes. Submitting a project entry to multiple categories is an excellent strategy to increase its visibility and recognize the expertise behind it. A learning, leadership, or EdTech project could be eligible for various awards such as team, model, eLearning, design, AI, VR, and more. An enterprise may have different projects within HR talent and technology. You have the freedom to choose! 

Each entry is classified as a separate application and payment is required either prior to or at the time of submission.

Yes. The project can be submitted for a different award category only, such as Best L&D Project, if it has not been previously entered in the same category. The project must also meet the specified timeframe and criteria for the new category.

LearnX context: A team comprises two or more skilled professionals who offer expertise, management, consultation, training, and industry-specific services, whether internally or externally. Teams may include individuals from one or multiple organisations, including vendor companies. Various teamwork configurations are acknowledged, such as office-based, on-site, off-site, hybrid, remote, and flexible arrangements.

There is no time limit on when a team was formed.

LearnX context:
• Leadership & Strategy: Directors, heads, leaders, and managers.
• Instruction & Development: Coaches, educators, instructors, mentors, teachers, and trainers.
• Specialised Expertise: Consultants, designers, industry experts, and technologists.
• Workforce & Learners: Employees, learners, participants, students, and professionals.

LearnX context: EdTech encompasses educational institutions including academies, business schools, colleges, government agencies, institutes, registered training organisations, universities, and others.

Yes. A PDF, Word document, or video with an embedded direct link (YouTube or Vimeo, etc.) can be used for each of the criteria (1–4). When ready to submit, you must register online via the Evalato Online System HERE and reference the appropriate PDF, Word document.

No. Payment must be received for you to gain full access to edit, copy, upload and save your application(s) as you go.

Yes. It is up to the applicant to decide what additional backup information, files, or links should be included to strengthen their application. Upload file functions are provided in the online portal (20MB). Excessive-size files can be sent via http://www.wetransfer.com, https://www.transfernow.net/en, https://www.filemail.com/, https://fromsmash.com/, or other free file transfer technologies.

Supporting materials are not included as part of the wordcount.

Yes. Each entry will be acknowledged by a notification email from the awards management system (Evalato).

No. Applications will not be judged without prior payment.

Yes. You can edit the application(s) after submitting them up until the submission deadline, Fri 4 Sept 2026. However, you will need to contact the awards team via email at awards@learnx.live to have your entry unlocked for editing.

To change an application (e.g., Best Online Learning Model to Best Blended Learning Model), you will need to email awards@learnx.live to request the change.

Yes. All applications can be withdrawn up to the submission deadline, Fri 4 Sept. However, there are no refunds. All withdrawal requests must be emailed to awards@learnx.live.

The awards team is currently collaborating with event management to finalize the process.
Additional information will be shared shortly.

Platinum, Diamond, Gold and Silver winners will receive one certificate per winning entry, including postage and handling (P/H) to one address only. Additional certificates, including P&H can be purchased and charged individually by the recipient. Award-winner logos will be provided to winners for internal and external promotions via email.  The names of the winners will be posted online for a one-month period following the announcement of the results in November 2026.

The glass crystal trophies for the winners are custom engraved with the details of each award-winning entrant. They can be purchased with applicable packaging and handling fees. Prices will be available after the event ceremony in November 2026, when suppliers confirm details.

Kindly send an email with your enquiry to awards@learnx.live. We promise to respond to your inquiry as quickly as we can. Please don’t wait until the last minute to ask questions; due to the volume of enquiries we receive, we might not be able to respond right away.